You want to give your meeting
or event attendees a memorable experience, but sometimes your vision can be
bigger than your budget. When you sit down with your AV partner and share your
vision for the event, ask them how you can bring it to life without breaking
They can offer suggestions on
how to accomplish your goals with features and elements that maximize your
budget. You can still get that ‘wow’ feel with a little creativity and
collaboration with your AV partner.
At Markey's we know that it is frustrating when the vision you have had in mind ends up being way out of budget and you need to scale back. We want to partner with you to creatively design a stage set and event technology that gives you the most “bang for your buck.”
What is your experience with the venue?
AV teams handle multiple
shows all over the country so, chances are, they’ve worked in the venue you’re
using. They know the ins and outs of the venue, such as room sizes, layout,
load restrictions, venue policies, lighting needs, windows and columns. Ask
them what unique challenges or opportunities there may be with the site and how
to utilize the space best. Also ask them to tour the space with you and
encourage them to offer input at the early stages.
What tools will you use to collaborate and
Communication between the
planner and AV partner is critical for the event, especially as things change
in the planning process. For example, schedules and layouts change. You want to
make sure everyone has the latest version of vital documents. Tools like
Evernote, Dropbox, Shoflo and Google Docs make it easy to communicate and
AV teams need to be willing
to use their clients’ communications workflow and tools if they have
preferences. And, event planners should not be afraid to ask for a tutorial on
the event production software the AV team uses.
What other services do you offer?
You might not be aware of all
the services your AV partner can offer. While you may be thinking of just sound
and lighting, your AV partner usually offers other services, such as
webcasting, scenic design, video production and creative content development.
While some AV companies may not offer a service, others usually have partners
that do everything you need and will roll everything into one well-managed
What do you recommend to maximize our experience?
Even if you have a clear
vision for your event, an experienced AV partner can offer suggestions that can
make a significant difference. Be
prepared for lots of questions and be willing to share a deeper dive to your
vision. Sometimes it’s a technical
recommendation that will improve the sound or visual quality of a presentation,
or it may be something spectacular they did for a past client. Whatever the
case, lean on your AV partner’s expertise to help take your event to the next
You have a lot on your plate,
and your AV partner is there to help shoulder the load with you. Communicate
early and often with them and ask the key questions that can make a huge
difference in your meeting or event.